Clerical work is all work related to official documents, starting from drafting documents (for outgoing TL) or from receiving (for incoming TL) to the completion of work, preparation of documents. file and submit it to the LTCQ.

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1 Concept of clerical work? Position and effects of clerical work in agencies and organizations?a. Clerical work is all work related to official documents, starting from drafting documents (for outgoing TL) or from receiving (for incoming TL) until the job is completed. , make a dossier and submit it to LTCQ .b. PositionClerical work is an important work in the operation of all agencies. Party, State and mass organizations that want to perform their functions and tasks need to use official documents to disseminate guidelines and policies, reflect the situation to their superiors, exchange and contact , coordinate work, record events and phenomena occurring in daily activities. Especially for the Party Committee’s office, it is the agency that directly helps the Party committees at all levels to organize and operate the apparatus and is also a center for information. General information for leadership.c. The effect of clerical work- Good clerical work contributes to promoting all activities of agencies, reducing bureaucracy and paperwork- Good clerical work contributes to preserving the secrets of the Party and State – Do well in clerical work to create favorable conditions for archiving work. Content of clerical work? Responsibilities of heads, officials and employees in the agency? – Drafting documents, recording minutes of meetings and conferences  is the responsibility of experts and officials – Editing and approving manuscripts  experts and heads. – Type, print  typist.- Signer  clerical – Sign  head- Manage seals strictly, use seals in accordance with regulations  clerical work.- Enter the book and complete the sending procedures.  correspondence.- Distributing travel papers, referrals  official letters.- Receiving and entering official documents to  clerks.- Distributing documents to  heads.- Delivering official documents to  clerks. – Track the settlement of incoming dispatches + Track the settlement of the content  the head + Track the processing time  clerical – Make a file  all the people involved in the documents. – Submit and save the file records into the archives agency  all who have records.3. What are archives? Concepts, features? Type?a. Definition: An archival document is a valuable document selected in the entire block of documents formed during the operation of agencies, organizations, enterprises and individuals, which is permanently preserved in archives. to exploit for political, economic, cultural, scientific and historical purposes of the whole society.b. Characteristics:- Archives contain information about the past.- Archives are originals, originals and copies of documents.- Archives are uniformly managed by the Party and State. , are preserved, researched and used according to strict and unified regulations of the Party and State.c. Types:- Administrative documents.- Scientific and technical documents.- Photographs, movies, audio and video recordings.4. Meaning of archives?* political significance: Archives are clearly class-specific. In any era, classes use archival materials to protect their class interests. .* economic significance: Archives have great economic significance; The content of the document reflects the general economic situation and the development situation of each industry. Thorough research and use of archival materials will bring great benefits to the national economy.* Scientific significance: TLLT is used as a summary of the laws of movement and development of things, phenomena in nature, society and thought. TLLT has special significance in historical research. TLLT is the most important and most accurate historical data source for historical research.* cultural significance: TLLT is a special cultural heritage of the nation. The collective bargaining reflects the material and spiritual creative labor results of our people through historical periods.5.

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What is storage? Concept? Contents of LTa work. Concept: Archive work is all work related to the organization, management, exploitation and use of TLLT to serve social requirements.b. The content of the research work includes the following professional stages: Collecting, collecting and supplementing documents.- Classifying (correcting) documents.- Determining the value of documents.- Statistics, preserving documents. – Organization of service for exploitation and use of TL6. Principles of cultural management: focus on unity, reflected in: * Document management- Concentrating all documents of the Communist Party of Vietnam, PLT and socio-political organizations on preservation in the elite network of Party committees from the Central Government. to districts, urban districts, towns and put under the unified management of the Archives Department of the Central Party Office.- Concentrating all documents of the National Liberation Army on preservation in the network of archives, rooms, and archives from the central to the provincial level. placed under the unified management of the State Archives and Records Administration.* Management of professional direction and guidance. Professional guidance and guidance are decentralized as follows:- at Party agencies, socio-political organizations by the Archives of the Central Party Office of the Party.- At State agencies, by the Archives Department of NN.7 . The nature and relationship between clerical work and archival work1. The nature of clerical work and archival work. Confidentiality: TL contains many secrets of the Party, State, branches, agencies … , requiring the work of VT to follow strict principles, regimes and procedures; cadres in charge of antiquity must always uphold the sense of responsibility, revolutionary vigilance, sense of organization and discipline, and strictly abide by the regulations on the protection of spiritual life.b. Scientific nature: Documents contain a very large amount of information, to be effectively used by the organization, requires the clerical and archival operations to be conducted according to a scientific method and logically systematic. private commentary.2. Relationship between clerical work and archival work • The main and inexhaustible complementary source of information for the archives is clerical documents. Doing well in VT will have and retain enough TL to supplement KLT. • The document must be fully formatted and in the right type of document. When fully processed, make a complete dossier and submit it to the KLT. • When the filing work at the clerical stage is done well, the archive avoids receiving from the archives in bundles, each package of unedited documents, without having to waste time restoring and re-establishing records. • Good archival work will detect problems that need to be rectified in clerical work. In summary: clerical work and archival work are two jobs with different professional contents but have a secret relationship. are essential to each other and are indispensable in the operation of each agency. Therefore, agencies need to pay attention to well organize clerical work to serve daily and long-term work in the future.8. How should a modern office be organized? – Appropriate office equipment – Friendly, serious, cultured working environment (more on office culture) – Properly trained staff specialized, disciplined, creative at work

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